Studio Operations Coordinator

Located in Montreal and a proud member of the Bandai Namco group, Reflector Entertainment is a creative studio that thrives on authenticity, collaboration, and innovation. Fueled by a diverse and passionate team, we’re dedicated to building unique narrative worlds that bring people together and inspire. Our transmedia approach focuses on creating enriching experiences that grow with us through learning and improvement—all while staying rooted in the fun and passion that drive us.

Summary

The Studio Operations Coordinator will report to the Studio General Manager and will be a key player in the smooth operation of the studio. He or she will work closely with the various teams at Reflector to meet their needs.

RESPONSIBILITIES

• Ensure the cleanliness and organization of common work and relaxation areas;
• Coordinate material supplies and manage invoicing;
• Assist in preparing and monitoring the studio's material resources budget, including stationery, food, and other essentials;
• Establish agreements with external suppliers;
• Handle mail, orders, and deliveries;
• Assist with studio renovation and layout projects;
• Coordinate maintenance tasks with the building manager;
• Support the organization of events and meetings;
• Collaborate with the Engagement Committee and manage financial tracking under the supervision of the Procurement and Finance department, following the established budget;
• Ensure adherence to safety policies and emergency procedures.

REQUIREMENTS

• This is a part-time position requiring in-studio presence for 5 hours per day, 5 days per week;
• Relevant experience in a coordination, administrative support, or material resource management role;
• Strong organizational, time management, and task prioritization skills;
• Energetic, warm, and service-oriented approach;
• Excellent verbal and written communication skills;
• Ability to collaborate effectively in a team and work proactively with various stakeholders;
• Comfortable using digital tools such as calendars, email, and instant messaging.